Free HOA Document Templates
25+ professionally drafted templates — download, customize, and use for free. No email required.
HOA Annual Meeting Notice
Formal notice letter informing members of the upcoming annual meeting, including date, time, location, and agenda.
HOA Board Meeting Notice
Notice to homeowners of an upcoming regular board meeting, including the meeting agenda and open session details.
HOA Special Meeting Notice
Notice for a special or emergency meeting called outside the regular meeting schedule, with stated purpose and authority.
HOA Executive Session Notice
Notice to homeowners that the board will hold a closed executive session, including the permissible topics as required by law.
HOA Committee Meeting Notice
Notice for an HOA committee meeting — architectural review, landscape, finance, or other standing committees.
HOA Annual Meeting Agenda
Formal agenda for the HOA annual meeting, including election procedures, financial review, and homeowner forum.
HOA First Violation Notice
First written notice to a homeowner of a CC&R or rule violation, with correction deadline and cure instructions.
HOA Second Violation Notice
Second written notice for a continuing or repeated violation, escalating the cure deadline and introducing a fine.
HOA Final Violation Notice
Final notice before legal action or lien, documenting a pattern of non-compliance and all prior enforcement steps.
HOA Fine Hearing Notice
Notice scheduling a formal hearing for a homeowner to contest a violation or fine before the board.
HOA Violation Appeal Response
Board's written response to a homeowner's appeal of a violation finding or fine, documenting the board's decision.
HOA Annual Budget Approval Letter
Letter to homeowners presenting the board-approved annual budget, including dues amounts and reserve contributions.
HOA Special Assessment Notice
Formal notice to homeowners of a special assessment, including the purpose, amount, and payment schedule.
HOA Assessment Delinquency Notice
Notice to a homeowner that their assessment account is past due, with balance, late charges, and payment deadline.
HOA Assessment Collection Policy
Formal written policy outlining how the HOA collects assessments, handles delinquencies, and pursues liens.
HOA Pet Policy
Comprehensive community pet policy covering permitted animals, weight limits, leash rules, waste cleanup, and nuisance provisions.
HOA Parking Policy
Rules governing vehicle parking in the community, including assigned spaces, guest parking, prohibited vehicles, and enforcement.
HOA Pool Rules and Regulations
Pool use rules covering hours, guest access, safety requirements, prohibited conduct, and consequences for violations.
HOA Short-Term Rental Policy
Policy governing or restricting short-term rentals (Airbnb, VRBO) in the community, including registration and occupancy rules.
HOA Move-In / Move-Out Policy
Policy governing the scheduling, elevator reservation, and common area protection requirements for moves in and out of the community.
HOA Guest Policy
Policy governing guest visits and extended stays in the community, including length limits, common area access, and rule compliance.
HOA Board Election Notice
Formal notice to homeowners of an upcoming board election, including open seats, nomination process, and voting instructions.
HOA Board Candidate Nomination Form
Form for homeowners to self-nominate or nominate another eligible homeowner for a board director position.
HOA Board Election Ballot
Official secret ballot for the HOA board of directors election, with candidate listing and voting instructions.
HOA Proxy Form
Proxy authorization form allowing a homeowner to designate another person to vote on their behalf at a meeting.
HOA New Homeowner Welcome Letter
Warm welcome letter to new homeowners covering HOA contact info, dues payment, key rules, and where to find governing documents.
HOA Board Member Resignation Letter
Formal resignation letter for a board director stepping down from their position before the end of their term.
HOA Assessment Hardship Request Form
Form for homeowners experiencing financial hardship to request a payment plan or temporary assessment deferral.
Frequently asked questions
Are these templates free to use?
Yes — every template on this page is free to view and use. No email or account is required to read the template preview. LotWize offers editable versions with your community's information pre-filled if you want a ready-to-send document.
Do I need to modify these templates?
Yes. Every template includes bracketed placeholders like [COMMUNITY NAME] and [DATE] that you must replace with your specific information. Some templates also require you to select from optional provisions — for example, whether short-term rentals are permitted or prohibited.
Are these templates legally compliant?
These templates reflect general HOA best practices and common legal requirements, but HOA law varies significantly by state and by your governing documents. Always have your HOA attorney review any document before use if there is any question about compliance with your state's specific requirements.
What's the difference between these templates and LotWize?
These templates are generic starting points you customize manually. LotWize generates the same documents automatically — pre-filled with your community's name, rules, homeowner details, and violation history — so you're sending a ready-to-use letter, not filling in blanks.
Want templates auto-filled with your actual CC&Rs?
LotWize generates every document on this page with your community's real data — homeowner name, property address, violation history, and governing document citations pre-filled. Send a violation notice in 30 seconds, not 30 minutes.