HOA Maintenance Request Form
CommunicationsStandardized form for homeowners to report maintenance issues, common area repairs, or safety concerns to the board.
A standardized maintenance request form ensures the board receives consistent information about every issue — location, urgency, description, and photos — so requests can be triaged and assigned efficiently. This form also creates a paper trail that demonstrates the board is responsive to homeowner concerns, which is important for insurance and liability purposes.
- Homeowner contact and property information
- Issue location and category (landscaping, plumbing, electrical, etc.)
- Detailed description of the problem
- Urgency level and safety implications
- Photo upload instructions
- Board acknowledgment and resolution tracking section
Make this form available on your community portal, via email, and in your welcome packet. Encourage homeowners to use it for all common area issues and maintenance requests.
[COMMUNITY NAME] HOMEOWNERS ASSOCIATION MAINTENANCE REQUEST FORM Date Submitted: [DATE] Requested By: _____________________________ Property Address: _________________________ Phone: ________________ Email: ____________ ISSUE DETAILS Location of Issue: _________________________ Category (check one): [ ] Landscaping / Irrigation [ ] Plumbing / Water Leak [ ] Electrical / Lighting [ ] Roofing / Gutters [ ] Paving / Concrete [ ] Pool / Amenity [ ] Security / Gate [ ] Other: ________________________________ Description of Problem: _______________________________________________ _______________________________________________ URGENCY [ ] Low — Cosmetic or non-urgent issue [ ] Medium — Functional issue, no immediate safety risk [ ] High — Safety hazard or active damage occurring PHOTOS [Attach photos showing the issue and surrounding area] FOR BOARD USE ONLY Date Received: ____________ Received By: ____________ Assigned To: ____________ Target Completion: ____________ Status: [ ] Open [ ] In Progress [ ] Completed [ ] Deferred Resolution Notes: _______________________________________________ Completed Date: ____________ Closed By: ____________
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Make this form available on your community portal, via email, and in your welcome packet. Encourage homeowners to use it for all common area issues and maintenance requests.
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LotWize generates this automatically with your community's actual details
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Start 14-Day Free TrialThis template provides general guidance only — not legal advice. HOA rules and document requirements vary by state and by your governing documents. Always consult an HOA attorney before using any document in a legal or enforcement context.