What if your board never had to
draft another violation letter?
Volunteer boards spend 15+ hours per week on admin that AI can handle automatically. Here is exactly what LotWize does for you — and how many hours you get back.
The 6 tasks eating your board's evenings
Each one is automated by AI — so your volunteer board stops doing admin and starts making decisions.
AI Board Assistant
Pro & PMCJust say what needs to happen. The AI prepares it for your approval — no menus, no forms.
Typically saves 10+ hours/week — volunteer boards commonly spend 15+ hrs/week on admin; the Assistant handles the routine majority
The problem
Your board members work full-time jobs. Then they spend their evenings navigating menus, drafting communications, and recording transactions one form at a time. Even recording a simple check payment takes five clicks through the wrong screens.
The AI Board Assistant changes this. Just say “Record a $175 check from Lot 7” — the AI prepares the action, shows you a preview, and you confirm with one tap. No menus. No forms. No more lost evenings.
Every action is logged in your audit trail and scoped strictly to your role — the AI will never do something you couldn't do yourself.
What you can say
“Log a violation for Lot 7 — tall grass, 14-day cure period”
“Record a $175 check payment from Lot 22, check #1042”
“Send an announcement to all homeowners about the pool closure”
“Approve the landscaping expense from ABC Lawn Care”
“Schedule the annual meeting for May 15 at 6 PM at the clubhouse”
“Invite sarah@example.com as a board member”
AI Document Brain
All plans — monthly upload + storage limitsResidents ask the same document questions every week.
Upload your CC&Rs and bylaws once. The AI indexes every section and becomes an expert on your community's rules. "Can I park my RV here?" gets answered with a citation to Section 9.4 — instantly, accurately, every time. Upload volume and storage included scale by plan (see pricing).
Saves 3 hrs/week answering resident document questions
AI Resident Chatbot
All plans — per-plan rate limitYour board inbox is full of questions you've answered a hundred times.
A chatbot lives on every homeowner portal. It answers questions around the clock using your actual CC&Rs, cites the exact section, and escalates anything it can't resolve to the board. Per-resident hourly rate limits scale up by plan — 20/hr on Starter, 50/hr on Growth, 200/hr on Pro, 500/hr on PMC.
Designed to auto-answer the bulk of routine resident questions (typical)
AI Violation Manager
All plans — monthly limits applyDrafting violation notices takes 45 minutes of searching, writing, and formatting.
Report a violation in plain language. The AI identifies the specific CC&R section violated, drafts a formally-worded legal notice, and manages the full lifecycle — courtesy reminders, formal notices, escalation warnings, fine schedules. You approve in one tap. Monthly creation limits: 50 on Starter, 500 on Growth, unlimited on Pro and PMC.
Violation processing cut from 45 min to under 2 min per case
AI Architectural Review
Growth+Reviewing modification requests against CC&Rs takes hours of manual cross-referencing.
Homeowner submits a request (fence, paint, solar panels). AI instantly reads your CC&Rs via RAG, identifies relevant sections, scores compliance 0-100, and drafts an approval or denial letter citing specific sections. Board reviews and approves in one tap.
Architectural reviews cut from 2+ hours to 5 minutes per request
AI Amenity Reservations
Growth+Managing pool, clubhouse, and court bookings is a spreadsheet nightmare with constant double-bookings.
Homeowners reserve amenities from their portal. AI detects conflicts, suggests better times based on usage patterns, enforces fair-access limits, and generates weekly usage analytics for the board. Waitlist auto-notifies on cancellation.
Zero double-bookings. Board saves 3+ hrs/week on amenity management
AI Board Voting & E-Ballots
ProRunning a community vote means paper ballots, manual counting, and quorum headaches.
Create a ballot in plain language — AI writes a neutral, formal description and explains each option. Homeowners vote from their portal. AI tracks quorum in real-time, certifies results, and generates a comprehensive analysis with implications and next steps.
Voting from weeks of coordination to minutes. 100% accurate quorum tracking
AI Meeting Intelligence
Growth+Board meetings take 3 hours to prepare and 2 more to document — and you are never sure if you followed notice rules.
AI builds your agenda automatically from open violations, pending ARC requests, budget overruns, and unresolved action items. After the meeting, upload a recording or paste rough notes — AI generates structured minutes with motions, votes, and action items. Every meeting is checked against your governing documents for compliance before it goes out.
Meeting prep drops from 3 hours to 5 minutes. Minutes written in 10 minutes instead of 2 hours.
AI Violation Autopilot
Growth+Catching violations means long neighborhood walks and paperwork. Verifying cures takes forever. And knowing when to escalate feels like guessing.
Snap a photo of a violation during your walk — AI pre-fills the entire notice with the right CC&R section and cure period. When homeowners submit cure photos, AI verifies them automatically. And when a violation hits a decision point, AI recommends the precise next action based on history, fine schedules, and state law.
Violations processed in under 30 seconds. Cure verification happens without board involvement. No more guessing on escalations.
AI Communications Suite
Growth+Every announcement takes an hour to draft. Payment reminders feel awkward or too aggressive. New owners are confused. And emergencies become panic attacks.
Describe what you need to say in plain text — AI writes the full message in the right tone. Payment reminders are personalized to each homeowner's history. New owners get a 14-day welcome sequence specific to your community. And emergencies? Type a short description — AI expands it into a complete, action-oriented alert.
Communications drafted in 2 minutes instead of an hour. New owners feel welcome instead of lost. Emergency alerts go out in seconds.
AI Bookkeeping Lite
ProYour treasurer spends half a day every month manually categorizing bank transactions and writing financial summaries.
Upload a CSV from any bank. AI categorizes every transaction against your chart of accounts using learned rules — exact vendor matches, description patterns, and amount combinations. Green = approved, yellow = review, red = uncategorized. One-click bulk approve. The AI also writes plain-English narratives for every financial report and flags vendor invoices that look unusual before you pay them.
Month-end close drops from 4 hours to 30 minutes
The 12 admin headaches the platform eliminates
Every feature is built around a problem your board actually faces — not a capability list.
Smart Payments (AR + AP)
Chasing homeowners for dues and manually recording checks eats your treasurer's weekends.
Online dues via Stripe Connect with autopay enrollment. Automated late fee schedules. Record offline checks in under 30 seconds. Expense tracking and budget vs. actuals — all in one place. Homeowners pay online; you stop being the collections department.
Treasurer saves 4+ hrs/month on collections and recording
Board Dashboard & AI Digest
You have no idea what's happening in your community without digging through 50 emails.
See everything at a glance. Weekly AI digest summarizes violations, payments, resident questions, and upcoming deadlines. One-tap approval queue for pending actions. No more email archaeology.
Board status check goes from 30 min to 30 seconds
Homeowner Portal
Homeowners keep calling and emailing the board for basic info like their balance or violation status.
Every homeowner gets a personal dashboard: balance, payments, violations, documents, and an AI chatbot. They find their own answers 24/7 — no emails to the board needed.
80% of resident info requests never reach the board
Role-Based Access Control
Sensitive financial data is visible to every committee member and homeowner.
Five roles: super admin, board member, committee member, homeowner, renter. Homeowners see only their data. Board members see everything. Committee members see their scope. No more accidental data exposure.
Zero unauthorized access to sensitive community data
Immutable Audit Trail
When a dispute happens, you have no record of who did what and when.
Every action logged with who, what, when, and before/after values. Every AI action is flagged. Exportable for attorneys, accountants, or dispute resolution. Your paper trail is bulletproof.
Dispute resolution evidence ready in under 60 seconds
Smart Notifications
Homeowners complain they never got the notice — and you have no proof you sent it.
Email and SMS with per-homeowner preferences. Quiet hours. Board members get escalation alerts. AI personalizes notification content per recipient. Delivery tracking proves every notice was sent.
Zero 'I never got the notice' disputes
Meeting Management
Scheduling meetings means calculating notice periods by hand and hoping you got the math right.
Schedule meetings with auto-calculated legal notice periods. Publish agendas. Track RSVPs. Post notes afterward. AI generates meeting summaries. The math is done for you.
Meeting notice compliance in 2 minutes, not 20
Global Search
Finding a homeowner's violation history takes 10 minutes of clicking through menus.
Find any homeowner, violation, document, or payment instantly. Natural language queries routed through AI for complex questions. One search bar, every answer.
Any record found in under 3 seconds
Data Export & Portability
You're locked into a platform and can't leave with your data.
Download all your data anytime — CSVs, original documents, full audit trail, homeowner roster, financial data. No export fees. No contracts. No lock-in. Your data is yours, always.
Full data export in one click — no vendor lock-in
Mobile PWA App
Board members can't access community info when they're away from their computers.
Install LotWize on any phone — no app store needed. Push notifications for payments, violations, meetings, and board actions. Works offline with background sync. Your community in your pocket.
Manage your community from anywhere, any time
Guided Onboarding Wizard
Setting up HOA software takes weeks and requires someone who knows tech.
7-step AI-guided setup: create community, upload CC&Rs (AI extracts rules), invite board, import homeowners via CSV, configure assessments, and launch. Resumable and skippable. No IT degree required.
Live in under 30 minutes — no tech person needed
Budget Deviation Alerts
You don't realize you're over budget until year-end, when it's too late to fix.
AI monitors spending vs. budget every week and alerts you proactively when any category tracks more than 15% over YTD. Get specific recommendations: reduce scope, approve a budget amendment, or draw from reserves. No more year-end surprises.
Catch budget problems months before they become crises
AI Financial Report Narratives
Board members glaze over spreadsheets and miss critical trends.
Every financial report gets an AI-written plain-English summary. 'Operating expenses were 8% under budget, driven by lower utility costs.' '3 of 8 categories are tracking over budget.' Boards read insights, not just numbers.
Board financial review time cut by 70%
Community Website Builder
Your community has no online presence and homeowners can't find basic info without calling you.
Launch a professional public website in under 10 minutes — no designer, no developer, no hosting fees. AI generates your about text from your CC&Rs. Custom domain on Growth+. Your community looks professional without the professional price.
Professional community website in 10 minutes, not 10 weeks
PMC AI Automation
Manage 50 communities like you manage 5. Twenty AI automation systems purpose-built for professional property managers — each one eliminates hours of manual work per community per month.
Natural Language Portfolio Query
Getting a cross-portfolio answer requires building a report. That takes an hour.
Ask "Which communities have the highest delinquency this month?" in plain English. Get instant answers across your entire portfolio. No filters. No reports. No pivot tables.
1+ hour of reporting → instant answer
Portfolio Anomaly Detection
Problems in a community escalate for weeks before you notice.
AI monitors every community 24/7 and alerts you to maintenance spikes, delinquency increases, vendor anomalies, violation surges, and board inactivity. Catch issues days before they become crises.
Prevent escalations that cost thousands to resolve after the fact
AI Compliance Calendar
Extracting compliance deadlines from governing documents takes hours per community.
AI reads every community's governing documents and extracts all compliance deadlines automatically — election dates, audit requirements, reserve study schedules, notice periods. Zero manual calendar entry.
Save 4 hrs/community during onboarding and annual review
Automated Violation Escalation
Your PMs spend hours drafting the same escalation notices for every community.
AI drafts the full escalation chain for every violation: courtesy notice, formal notice, fine notice, lien notice — each citing the correct section of the community's CC&Rs. Your PM batch-approves in seconds.
Process 10x more violations with the same staff headcount
AI Board Packet Generation
Preparing a board meeting packet takes 3 hours of assembling, formatting, and summarizing.
Full meeting packet — financials, violation summary, maintenance overview, open items, and an AI-written narrative — generated in one click. What took 3 hours takes 5 minutes. Every community, every meeting.
Save 3 hrs per community per board meeting
AI Resale Certificate Generation
Resale certificates take 2 hours to compile and write. Buyers wait days.
Complete disclosure packet with AI-written narrative, balance information, violation history, and document links — generated in minutes. Homebuyers get accurate, professionally formatted certificates every time.
2 hours of work reduced to 10 minutes per certificate
Homeowner Sentiment Tracking
You don't know a community is in crisis until you get the angry email.
AI classifies every message by sentiment and topic, tracks community mood trends over time, and alerts you to crisis signals before they explode. Know which communities need attention before residents demand it.
Catch community tension early — before it becomes a legal issue
Vendor COI Intelligence
Tracking vendor insurance certificates manually means gaps slip through.
AI extracts insurance certificate details from uploaded PDFs — policy numbers, coverage amounts, expiration dates. Tracks all vendors across all communities. Alerts you before coverage gaps open up.
Eliminate COI-related liability exposure across your portfolio
AI CSV Column Mapper
Importing homeowner data from CINC, Enumerate, or TOPS requires hours of manual field matching.
AI automatically maps columns from any property management export — CINC, Enumerate, TOPS, and more. No manual field matching. Import a new community in minutes, not hours.
Community onboarding cut from hours to minutes
Community Similarity Matching
Every new community onboarding starts from scratch, even when you've managed identical communities before.
AI finds similar communities in your existing portfolio and pre-populates templates, vendor recommendations, and rule sets for new community onboarding. Your experience scales automatically.
Reuse institutional knowledge across every new community you add
Bulk Portfolio Onboarding
Onboarding 50 communities one-by-one takes weeks of manual data entry.
Upload a portfolio manifest CSV — AI validates, deduplicates, and bulk-creates all communities. Then import homeowner rosters, documents, financials, and vendors per community in a guided 6-step wizard. AI maps columns, classifies documents, and generates welcome emails automatically.
Onboard an entire 50-community portfolio in hours, not weeks
Portfolio Intelligence Dashboard
You have no way to see which of your 40 communities needs attention right now.
Composite health scores (0-100) per community based on delinquency, violations, maintenance, reserve funds, and board activity. Ranked worst-first with trend charts. Compare communities side-by-side. See property manager workload at a glance.
Spot the worst-performing community in your portfolio in 5 seconds
AI Portfolio-Wide Communications
Sending community-specific messages to 40 HOAs means 40 separate drafts.
Write one message. AI personalizes it for each community — correct name, manager, details. Template library with variables. Scheduled sends. Delivery tracking. Emergency broadcast overrides. One prompt → 40 unique, community-branded messages.
40 personalized community messages from a single prompt
Cross-Portfolio Pattern Intelligence
When one community solves a problem, the solution stays trapped there.
AI identifies winning policies and propagates them to similar communities. Vendor benchmarking flags overpriced contracts across your portfolio. Seasonal maintenance predictions based on historical work orders. Institutional knowledge scales automatically.
AI finds patterns and savings humans miss across 50+ communities
Staff Knowledge Capture
When a property manager leaves, years of community context walks out the door.
Knowledge notes tagged by community, topic, and vendor. When a new PM is assigned, AI generates an onboarding briefing: key contacts, ongoing disputes, vendor preferences, board dynamics. Institutional memory survives turnover.
New PMs get up to speed in hours, not months
AI M&A Due Diligence
Evaluating a portfolio acquisition takes weeks of manual analysis.
Upload the target portfolio data. AI generates a due diligence report: financial health scores, delinquency analysis, deferred maintenance indicators, document quality, compliance gaps, and an overall risk assessment per community.
Portfolio due diligence in hours, not weeks
PMC Marketplace
Finding new communities to manage requires expensive marketing and cold outreach.
Self-managed HOAs struggling with board burnout discover your PMC through LotWize's public marketplace. AI detects struggling communities and recommends professional management. Warm leads delivered directly to your inbox.
New revenue channel — warm leads from HOAs ready for professional management
White-Label Portal
Homeowners see a third-party platform brand instead of your PMC brand.
Custom logo, colors, and domain (portal.yourcompany.com) on the homeowner portal. Your PMC brand across every community you manage. DNS instructions included. Toggle on/off per portfolio.
Professional brand presence — zero development cost
Portfolio Benchmarking Network
You have no idea how your portfolio compares to industry averages.
Opt in to contribute anonymized aggregate data. In return, get portfolio benchmarking: your delinquency rate vs. network average, your violation rate vs. peers, broken down by community type. AI insights highlight where you're ahead and where to improve.
Know exactly where your portfolio stands vs. the market
State Law Monitoring
HOA law changes by state require constant manual tracking.
Track state law changes relevant to your communities. When a new law is added, AI identifies which communities are affected based on their governing documents and suggests specific actions. 60/30/14-day alerts for compliance deadlines.
Never miss a compliance deadline across your entire portfolio
Frequently asked questions about LotWize features
Do we need a property management company to use LotWize?
No. LotWize is built for self-managed HOAs that want to keep control without the admin burden. The AI handles the work a management company would do manually — violations, resident questions, dues reminders, meeting packets — at a fraction of the cost.
How much time will this actually save our board?
Most boards report going from 10–20 hours per week of admin work down to 2–4 hours. The AI handles drafting violation notices (45 min → 30 sec), answering resident questions (instant, 24/7), generating board packets (3 hrs → 5 min), and recording transactions via voice command. Your board approves; the AI executes.
Our rules are unique. Will the AI give generic answers?
No. You upload your CC&Rs and bylaws once, and the AI becomes an expert on your community's specific rules. Every answer, notice, and review cites the exact section from your actual documents — not generic HOA templates. This eliminates selective enforcement claims too.
Can the AI really take actions, or does it just answer questions?
It takes real actions. Say 'record a $175 check from Lot 7' or 'draft a violation for tall grass' — the AI prepares the action and shows you a confirmation preview. You approve with one tap, and it executes. Every action is logged in your audit trail with before/after values.
How long does it take to get our community set up?
Most HOAs are live in under 30 minutes. The 7-step wizard guides you through creating your community, uploading CC&Rs (AI extracts rules automatically), inviting board members, importing homeowners via CSV, and configuring assessments. Every step is skippable and resumable.
How much does LotWize cost for a typical community?
Flat plans start at $59/month for up to 50 units. Hybrid plans start at $35/month plus a 1% homeowner convenience fee. All paid plans include a 14-day free trial — no credit card required. Compare that to a typical management company at $50–$100 per unit per month.
Can our property management company use LotWize too?
Yes. The PMC plan at $0.50–$0.75 per unit per month includes portfolio intelligence, AI board packet generation, bulk onboarding, cross-portfolio communications, anomaly detection, and a marketplace for finding new community clients.
How is LotWize different from PayHOA or Buildium?
PayHOA and Buildium help you organize HOA work. LotWize does the work for you. The difference is AI: LotWize reads your governing documents, drafts violation notices with citations, answers resident questions 24/7, and runs governance workflows autonomously. You review and approve instead of performing tasks from scratch.
Can the AI really write our meeting minutes from a recording?
Yes. Upload an audio recording or paste rough notes, and AI structures everything into formal minutes — attendance, motions, votes, action items, and adjournment. You review and edit in a side-by-side interface before approving. The AI also builds your agenda automatically from open violations, pending requests, and overdue action items. What used to take 3 hours now takes 15 minutes.
How does photo-based violation detection save time?
During a neighborhood walk, snap a photo of a violation and upload it. AI identifies the violation type, finds the exact CC&R section, drafts a description, and pre-fills the cure period and notice level. You review and approve in one tap. When homeowners submit cure photos, AI verifies them automatically — auto-advancing resolved cases without board involvement.
Will AI-written messages sound generic or impersonal?
No. The AI adapts to the tone you choose — formal, friendly, neighborly, or urgent. Payment reminders are personalized based on each homeowner's payment history. New owners receive a warm 14-day welcome sequence tailored to your community's actual rules. Every message sounds like it came from a thoughtful board member, not a template.
What if we want to leave? Is our data trapped?
Never. You can export everything anytime — CSVs, original documents, full audit trail, homeowner roster, financial data. No export fees. No contracts. No lock-in. Your data is yours, always.
What communities are saying
“We went from 15 hours of board work to under 2. Our board finally stopped burning out.”
— Sarah L., Board President, Austin TX
“The AI answered 80% of resident questions before they ever reached us. Game changer.”
— Mike R., Treasurer, Orlando FL
“We saved $14,000 per year compared to our old management company. The board is thrilled.”
— David K., Board Secretary, Denver CO
Ready to get your evenings back?
Join communities that have replaced 15 hours of weekly admin with AI. Start your free 14-day trial — no credit card required.
Compare LotWize to PayHOA, Buildium, and more in our best HOA software comparison. Small community? Explore our free plan for up to 10 units.