HOA Proxy Form
ElectionsProxy authorization form allowing a homeowner to designate another person to vote on their behalf at a meeting.
A proxy form allows a homeowner who cannot attend an annual or special meeting to designate another person — often a neighbor or a board member — to cast their vote on their behalf. Proxies are essential for achieving quorum in communities where turnout is typically low. This template includes both a general proxy (proxy holder votes at their discretion) and a directed proxy (homeowner specifies how each vote should be cast), giving homeowners the choice of how much direction to provide.
- Homeowner name, unit address, and contact information
- Name and address of the proxy holder
- Meeting date and the specific business for which the proxy is granted
- General proxy option — proxy holder votes at discretion
- Directed proxy option — homeowner specifies vote on each item
- Revocation instructions and expiration statement
Distribute this form with the annual meeting notice and election ballot, with a return deadline at least 48 hours before the meeting. Most state laws require proxies to be in writing and submitted in advance.
[COMMUNITY NAME] HOMEOWNERS ASSOCIATION
PROXY AUTHORIZATION FORM
Meeting: [ANNUAL MEETING / SPECIAL MEETING]
Meeting Date: [DATE]
Meeting Location: [LOCATION]
----- HOMEOWNER INFORMATION -----
I, __________________________________, the owner of Unit/Lot [#] at
[PROPERTY ADDRESS], hereby authorize the following person to act as my proxy:
Proxy Holder Name: _______________________________
Proxy Holder Address: ____________________________
(Proxy holder must be [a homeowner in [COMMUNITY NAME] / any adult])
----- PROXY AUTHORITY -----
Select ONE:
[ ] GENERAL PROXY — I authorize my proxy holder to vote in their discretion on all matters that come before the meeting, including the election of board directors.
[ ] DIRECTED PROXY — I direct my proxy holder to vote as follows:
Board Director Election (vote for up to [X]):
[ ] [CANDIDATE 1 NAME]
[ ] [CANDIDATE 2 NAME]
[ ] [CANDIDATE 3 NAME]
Other Agenda Items:
Item: ________________________ Vote: [ ] Yes [ ] No [ ] Abstain
Item: ________________________ Vote: [ ] Yes [ ] No [ ] Abstain
----- CERTIFICATION -----
I understand this proxy may be revoked by written notice to the Board Secretary before the start of the meeting, or by attending the meeting and voting in person.
Signature: _____________________________ Date: ____________
Printed Name: _________________________
Return completed form to: [BOARD EMAIL / MAILING ADDRESS]
Proxy Deadline: [DATE] by [TIME]LotWize generates this document with your community's actual details — homeowner name, address, and governing document citations already filled in.
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Distribute this form with the annual meeting notice and election ballot, with a return deadline at least 48 hours before the meeting. Most state laws require proxies to be in writing and submitted in advance.
Related free tool
Annual Meeting ChecklistLotWize generates this automatically with your community's actual details
Stop filling in brackets. LotWize knows your homeowners, your CC&Rs, and your violation history — it generates hoa proxy form documents in seconds, pre-addressed and ready to send.
Start 14-Day Free TrialThis template provides general guidance only — not legal advice. HOA rules and document requirements vary by state and by your governing documents. Always consult an HOA attorney before using any document in a legal or enforcement context.