Official secret ballot for the HOA board of directors election, with candidate listing and voting instructions.
The election ballot is the most legally sensitive document in the HOA election process. Many states require ballots to be returned in a double-envelope system — the inner envelope is unmarked (to preserve secrecy), and the outer envelope bears the homeowner's unit number and signature for verification. This template includes both envelope instructions and the ballot itself, and is designed to comply with California Civil Code election requirements as well as general best practices that apply in most states.
Mail or distribute ballots to all homeowners in good standing at least 15–30 days before the election deadline. Retain all returned ballots for at least one year after the election — or longer if your state requires it.
[COMMUNITY NAME] HOMEOWNERS ASSOCIATION
OFFICIAL BOARD OF DIRECTORS ELECTION BALLOT
Election Year: [YEAR]
=== VOTING INSTRUCTIONS ===
1. You have [X] vote(s) for [X] open Director seat(s).
2. Mark no more than [X] candidate(s) below.
3. Place this completed ballot in the INNER (unmarked) envelope and seal it.
4. Place the sealed inner envelope inside the OUTER envelope.
5. Write your unit address and sign the outer envelope.
6. Return the sealed outer envelope by [RETURN DEADLINE].
=== CANDIDATES — Vote for up to [X] ===
[ ] [CANDIDATE 1 FULL NAME]
Unit [#] | [Brief 1-line statement or "No statement submitted"]
[ ] [CANDIDATE 2 FULL NAME]
Unit [#] | [Brief 1-line statement or "No statement submitted"]
[ ] [CANDIDATE 3 FULL NAME]
Unit [#] | [Brief 1-line statement or "No statement submitted"]
[ ] WRITE-IN: ________________________________
=== RETURN INSTRUCTIONS ===
Mail to: [INSPECTOR OF ELECTIONS NAME / ADDRESS]
Drop off at: [DROP-OFF LOCATION]
Deadline: Received by [DATE] at [TIME]
Ballots received after the deadline will not be counted.
For questions about the election, contact [ELECTION COORDINATOR] at [EMAIL].
[COMMUNITY NAME] HOA — [YEAR] Board ElectionDownload the full editable template
LotWize generates this document with your community's actual details — homeowner name, address, and governing document citations already filled in.
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Mail or distribute ballots to all homeowners in good standing at least 15–30 days before the election deadline. Retain all returned ballots for at least one year after the election — or longer if your state requires it.
Stop filling in brackets. LotWize knows your homeowners, your CC&Rs, and your violation history — it generates hoa board election ballot documents in seconds, pre-addressed and ready to send.
Start 14-Day Free TrialThis template provides general guidance only — not legal advice. HOA rules and document requirements vary by state and by your governing documents. Always consult an HOA attorney before using any document in a legal or enforcement context.