Formal notice to homeowners of a special assessment, including the purpose, amount, and payment schedule.
Special assessments are one-time charges levied outside the regular annual budget, typically to cover unexpected expenses or underfunded reserves. Because special assessments can be significant financial burdens, most state laws and governing documents require formal notice, a member vote (above a certain threshold), and specific payment terms. This template guides boards through the proper notice language to avoid legal challenges to the assessment.
Send this notice as soon as the board or membership has approved the special assessment. Many governing documents require 30 days' advance notice before the first payment is due. Larger assessments may require a membership vote — check your CC&Rs.
[COMMUNITY NAME] HOMEOWNERS ASSOCIATION NOTICE OF SPECIAL ASSESSMENT Date: [DATE] To: All [COMMUNITY NAME] Homeowners Dear Homeowner, The Board of Directors of [COMMUNITY NAME] Homeowners Association hereby notifies you of a special assessment approved at the Board Meeting on [BOARD MEETING DATE]. PURPOSE OF ASSESSMENT [Description of the project or emergency requiring the assessment — e.g., The Association's reserve fund is insufficient to cover the cost of the required [ROOF / POOL / PAVEMENT] replacement. After obtaining [X] competitive bids, the Board approved [CONTRACTOR NAME] at a contract price of $[AMOUNT].] ASSESSMENT AMOUNT Total Project Cost: $[TOTAL AMOUNT] Per-Unit Assessment: $[AMOUNT PER UNIT] Total Units Assessed: [NUMBER] PAYMENT SCHEDULE Option A — Lump Sum: Full payment of $[AMOUNT] due on [DUE DATE] Option B — Installments: Installment 1: $[AMOUNT] due [DATE] Installment 2: $[AMOUNT] due [DATE] Installment 3: $[AMOUNT] due [DATE] Late payments are subject to a $[LATE FEE] late charge and interest at [X]% per [month / year]. This assessment was authorized by [Board Resolution / Membership Vote] on [DATE]. Meeting minutes are available upon request. Questions? Contact [TREASURER NAME] at [EMAIL]. Sincerely, [BOARD PRESIDENT NAME] Board President, [COMMUNITY NAME] HOA
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Send this notice as soon as the board or membership has approved the special assessment. Many governing documents require 30 days' advance notice before the first payment is due. Larger assessments may require a membership vote — check your CC&Rs.
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Start 14-Day Free TrialThis template provides general guidance only — not legal advice. HOA rules and document requirements vary by state and by your governing documents. Always consult an HOA attorney before using any document in a legal or enforcement context.