HOA Move-In / Move-Out Policy
PoliciesPolicy governing the scheduling, elevator reservation, and common area protection requirements for moves in and out of the community.
Move-ins and move-outs are a frequent source of property damage and neighbor conflict in HOA communities, particularly in condominium and townhome associations. A clear move-in/move-out policy establishes advance notice requirements, elevator and loading dock reservation procedures, common area protection requirements, and damage deposit terms. This policy protects the association's property while making the moving process clear and predictable for homeowners and tenants.
- Advance notice requirement for scheduling a move
- Permitted move hours and days to minimize community disruption
- Elevator and service entrance reservation process
- Common area protection requirements — floor pads, wall corner guards
- Damage deposit amount and refund process
- Moving company requirements (certificate of insurance)
Establish this policy for condominium and townhome communities where moves involve shared corridors, elevators, and loading areas. Distribute with lease addenda and include in new homeowner welcome packets.
[COMMUNITY NAME] HOMEOWNERS ASSOCIATION MOVE-IN / MOVE-OUT POLICY Adopted: [DATE] 1. ADVANCE NOTICE All moves must be scheduled with the Association at least [72 hours / 7 days] in advance. Contact [MANAGER / BOARD CONTACT] at [EMAIL / PHONE] to schedule. 2. PERMITTED MOVE HOURS Moves are permitted only during the following hours: Monday – Friday: [8:00 AM] to [5:00 PM] Saturday: [9:00 AM] to [3:00 PM] No moves are permitted on Sundays or legal holidays. 3. ELEVATOR AND LOADING AREA RESERVATION The service elevator [at [LOCATION]] must be reserved for the duration of the move. Reservation is made at the time of scheduling. Maximum reservation time: [X] hours. 4. COMMON AREA PROTECTION Residents are responsible for protecting common areas during the move: - Floor protection pads in all corridors used for the move - Corner guards on walls and door frames - Elevator cab must be padded for the duration Residents will be charged for any damage to common areas caused during their move. 5. DAMAGE DEPOSIT A refundable damage deposit of $[AMOUNT] is required before any move begins. The deposit will be returned within [14] days following completion of the move, less any documented damage. 6. MOVING COMPANY REQUIREMENTS Professional movers must provide a certificate of general liability insurance naming [COMMUNITY NAME] HOA as additional insured, with minimum coverage of $[AMOUNT].
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Establish this policy for condominium and townhome communities where moves involve shared corridors, elevators, and loading areas. Distribute with lease addenda and include in new homeowner welcome packets.
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Start 14-Day Free TrialThis template provides general guidance only — not legal advice. HOA rules and document requirements vary by state and by your governing documents. Always consult an HOA attorney before using any document in a legal or enforcement context.