HOA Emergency Contact Form
CommunicationsForm for homeowners to provide emergency contacts and critical property information for use during community emergencies.
In an emergency — fire, flood, severe weather, or gas leak — the board and first responders need quick access to homeowner contact information and property details. This form collects emergency contacts, pet information, utility shutoff locations, and special needs accommodations. The information is kept confidential and shared only with authorized emergency personnel.
- Primary and secondary emergency contacts
- Pets present in the home (for first responder safety)
- Utility shutoff locations
- Medical or accessibility needs
- Insurance carrier and policy number (optional)
- Confidentiality and authorized use statement
Request this form from all homeowners annually and update it when residents change. Store the information securely and make it accessible only to the board president, property manager, and designated emergency coordinator.
[COMMUNITY NAME] HOMEOWNERS ASSOCIATION EMERGENCY CONTACT INFORMATION CONFIDENTIAL Property Address: _________________________ Homeowner Name: ___________________________ Phone: ________________ Email: ____________ EMERGENCY CONTACTS Primary Contact: ___________________________ Relationship: ___________ Phone: ____________ Secondary Contact: ___________________________ Relationship: ___________ Phone: ____________ PETS IN HOME [ ] Dog(s) — Breed(s): _____________________________ [ ] Cat(s) [ ] Other: _____________________________ UTILITY SHUTOFFS Water: _____________________________ Gas: _____________________________ Electric: _____________________________ SPECIAL NEEDS / MEDICAL [ ] Oxygen in use [ ] Wheelchair / Mobility device [ ] Hearing impairment [ ] Other: _____________________________ INSURANCE (Optional) Carrier: _____________________________ Policy #: _____________________________ CONFIDENTIALITY This information will be used only for emergency purposes and will be shared only with authorized emergency personnel.
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Request this form from all homeowners annually and update it when residents change. Store the information securely and make it accessible only to the board president, property manager, and designated emergency coordinator.
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Start 14-Day Free TrialThis template provides general guidance only — not legal advice. HOA rules and document requirements vary by state and by your governing documents. Always consult an HOA attorney before using any document in a legal or enforcement context.