Notice to homeowners that the board will hold a closed executive session, including the permissible topics as required by law.
Executive sessions allow the board to discuss sensitive matters in private — typically litigation, personnel matters, delinquent homeowner accounts, or contract negotiations. Many state laws require boards to announce the executive session in advance and to disclose the general category of topics to be discussed, even though the discussion itself is confidential. This template provides the required disclosure language while protecting the privacy of the matters discussed.
Include this notice with your board meeting agenda whenever you anticipate holding an executive session. California Civil Code, Florida Statute 720, and other state laws have specific requirements about topic disclosure.
[COMMUNITY NAME] HOMEOWNERS ASSOCIATION NOTICE OF EXECUTIVE SESSION Date: [MEETING DATE] Time: Immediately following adjournment of the open board meeting Dear [COMMUNITY NAME] Homeowner, Following the conclusion of the open Board of Directors meeting on [DATE], the Board will convene in Executive Session. EXECUTIVE SESSION TOPICS Pursuant to [STATE LAW CITATION] and [ARTICLE / SECTION] of the Bylaws, the Board will discuss one or more of the following permissible topics: [ ] Legal matters and pending or threatened litigation [ ] Matters involving a specific homeowner's assessment delinquency or compliance [ ] Personnel matters [ ] Contract negotiation — vendor: [VENDOR NAME or "not disclosed"] Executive session is closed to homeowners. Minutes will be recorded separately and maintained as confidential records of the Association. No final action will be taken during executive session. Any motion resulting from executive session discussion will be voted on in an open meeting. Sincerely, [BOARD SECRETARY NAME] Board Secretary, [COMMUNITY NAME] HOA
Download the full editable template
LotWize generates this document with your community's actual details — homeowner name, address, and governing document citations already filled in.
Try LotWize freeFree forever for up to 10 units · 14-day trial on paid plans
Include this notice with your board meeting agenda whenever you anticipate holding an executive session. California Civil Code, Florida Statute 720, and other state laws have specific requirements about topic disclosure.
Related templates
Stop filling in brackets. LotWize knows your homeowners, your CC&Rs, and your violation history — it generates hoa executive session notice documents in seconds, pre-addressed and ready to send.
Start 14-Day Free TrialThis template provides general guidance only — not legal advice. HOA rules and document requirements vary by state and by your governing documents. Always consult an HOA attorney before using any document in a legal or enforcement context.