Template for creating a community homeowner directory with contact information, property details, and opt-in privacy controls.
A homeowner directory fosters community connection and makes it easy for neighbors to contact each other. However, privacy concerns mean participation should always be voluntary. This template includes an opt-in consent form, a standardized directory entry format, and clear language about how the directory will be distributed and protected.
Launch the directory initiative at the annual meeting or via community survey. Update annually and distribute only to participating homeowners.
[COMMUNITY NAME] HOMEOWNERS ASSOCIATION HOMEOWNER DIRECTORY [YEAR] Edition PRIVACY NOTICE Participation in this directory is completely voluntary. Information will be shared only with other participating homeowners and will not be distributed outside the community. DIRECTORY ENTRIES Name: _____________________________ Property Address: _________________________ Phone: ________________ Email: ____________ [Optional] Emergency Contact: _____________________________ [Optional] Children / Pets: _____________________________ I consent to including the above information in the [COMMUNITY NAME] homeowner directory. Signature: _________________________ Date: ____________ DISTRIBUTION The directory will be distributed electronically to all participating homeowners. Printed copies are available upon request. UPDATES AND REMOVALS To update your entry or be removed from the directory, contact [BOARD EMAIL].
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Launch the directory initiative at the annual meeting or via community survey. Update annually and distribute only to participating homeowners.
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Start 14-Day Free TrialThis template provides general guidance only — not legal advice. HOA rules and document requirements vary by state and by your governing documents. Always consult an HOA attorney before using any document in a legal or enforcement context.