Finances
The Finances feature gives board members full control over the community's budget, expenses, bank accounts, and vendors. Track every dollar, set up recurring expenses, and know exactly where you stand
Finances
What It Does
The Finances feature gives board members full control over the community's budget, expenses, bank accounts, and vendors. Track every dollar, set up recurring expenses, and know exactly where you stand financially.
Who It's For
Board members of HOA/condo communities.
How to Use It
Step 1: Connect Your Bank
Go to Board Portal → Finances and link your community bank account. Transactions sync automatically so your books stay current without manual entry.
Step 2: Set Up Your Budget
Create budget categories like "Landscaping," "Pool Maintenance," "Insurance," and "Reserve Fund." Set annual amounts and track spending against each category in real time.
Step 3: Manage Vendors and Recurring Expenses
Add vendors with contact info and contracts. Set up recurring expenses (like monthly landscaping or quarterly pest control) so they are logged automatically.
Common Issues
Q: My bank balance does not match the system balance. A: Check for uncleared checks or pending transactions. The sync may lag by a day. You can also manually reconcile by marking transactions as cleared.
Q: Can I export financial data for our accountant? A: Yes. Export transactions, budgets, and expense reports as CSV or PDF from the "Reports" tab inside Finances.
Pro Tips
- Review your budget vs. actual spending monthly. Catching overruns early beats explaining them at the annual meeting.
- Tag reserve fund expenses separately so you can prove compliance with your governing documents during audits.
Related Features
Need Help?
Contact support at support@sanafai.com
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