A membership or board meeting called outside the normal schedule to address a specific urgent matter.
A special meeting is any meeting of the board or membership convened between regularly scheduled meetings to address a specific matter that cannot wait until the next scheduled meeting. Special meetings must be noticed in advance (typically the same or similar timeline as regular meetings) and may only address the agenda items stated in the notice — no other business can be conducted. Members typically have the right to call a special meeting by petition if a sufficient percentage (often 10–25%) of owners sign a request. Common reasons for special meetings include emergency repairs, recall elections, urgent budget amendments, or approving a major contract.
Special meetings are powerful governance tools when properly used. They can also be misused by boards to rush through unpopular decisions. Notice requirements protect members by ensuring they have time to prepare and attend.
Annual Meeting
The yearly membership meeting at which the HOA holds elections and presents community updates.
Quorum
The minimum number of members or directors that must be present for a meeting to conduct valid business.
Meeting Notice
The advance written notification to members announcing an upcoming HOA meeting and its agenda.
Open Meeting
A board meeting at which all homeowners have the right to attend and observe.
LotWize handles special meeting tracking automatically — along with violations, ARC requests, meeting minutes, and homeowner communications, all in one platform built for self-managed HOAs.
Start 14-Day Free TrialThis page provides general information only — not legal or financial advice. HOA laws vary by state and community. Always consult your governing documents and an HOA attorney for guidance specific to your situation.