The yearly membership meeting at which the HOA holds elections and presents community updates.
The annual meeting (also called the annual membership meeting) is the regularly scheduled gathering of all homeowners required by the governing documents and state law. Typical agenda items include board elections, presentation of the annual budget and financial reports, reserve study summary, committee reports, and an open member forum. The annual meeting must be properly noticed — usually 10–30 days in advance — with a written notice to all members. Quorum must be met for elections to proceed. In some states, the annual meeting is also the vehicle for submitting ballots on major governing document amendments.
The annual meeting is the primary mechanism through which members exercise democratic control over the HOA. Low turnout leads to quorum failures, uncontested elections, and boards that may not reflect the community's actual preferences.
Quorum
The minimum number of members or directors that must be present for a meeting to conduct valid business.
Board Election
The process by which homeowners vote to select members of the HOA board of directors.
Proxy
A written authorization allowing one person to vote on behalf of another at an HOA meeting.
Meeting Notice
The advance written notification to members announcing an upcoming HOA meeting and its agenda.
Meeting Minutes
The official written record of decisions made and actions taken at an HOA board or membership meeting.
LotWize handles annual meeting tracking automatically — along with violations, ARC requests, meeting minutes, and homeowner communications, all in one platform built for self-managed HOAs.
Start 14-Day Free TrialThis page provides general information only — not legal or financial advice. HOA laws vary by state and community. Always consult your governing documents and an HOA attorney for guidance specific to your situation.