Annual Meeting

The annual meeting (also called the annual membership meeting) is the regularly scheduled gathering of all homeowners required by the governing documents and state law. Typical agenda items include board elections, presentation of the annual budget and financial reports, reserve study summary, committee reports, and an open member forum. The annual meeting must be properly noticed — usually 10–30 days in advance — with a written notice to all members. Quorum must be met for elections to proceed. In some states, the annual meeting is also the vehicle for submitting ballots on major governing document amendments.

The annual meeting is the primary mechanism through which members exercise democratic control over the HOA. Low turnout leads to quorum failures, uncontested elections, and boards that may not reflect the community's actual preferences.