A written authorization allowing one person to vote on behalf of another at an HOA meeting.
A proxy is a document by which one homeowner authorizes another person to represent them — and often vote on their behalf — at a membership meeting. Proxies serve two purposes: they can help the association reach quorum by counting absent members toward the attendance threshold, and they allow members to cast votes on specific agenda items without being physically present. Proxies can be 'directed' (the member specifies how their designated person must vote on each item) or 'undirected' (the proxy holder votes at their own discretion). State laws and governing documents specify the form, delivery method, and revocability of proxies.
In communities with chronically low meeting attendance, proxies may be the only practical way to reach quorum and conduct annual elections. Understanding how to submit a valid proxy is important for every homeowner.
Proxy Vote
A vote cast by a proxy holder on behalf of an absent member at an HOA meeting.
Quorum
The minimum number of members or directors that must be present for a meeting to conduct valid business.
Annual Meeting
The yearly membership meeting at which the HOA holds elections and presents community updates.
Ballot
The written or electronic form used by homeowners to cast votes in HOA elections or on specific issues.
LotWize handles proxy tracking automatically — along with violations, ARC requests, meeting minutes, and homeowner communications, all in one platform built for self-managed HOAs.
Start 14-Day Free TrialThis page provides general information only — not legal or financial advice. HOA laws vary by state and community. Always consult your governing documents and an HOA attorney for guidance specific to your situation.