A vote cast by a proxy holder on behalf of an absent member at an HOA meeting.
A proxy vote is the actual exercise of voting rights by a proxy holder at a membership meeting. The proxy document grants the authority; the proxy vote is the act of using it. Proxy votes count toward quorum and toward the total votes cast on any motion. For directed proxies, the holder must vote as instructed. For undirected proxies, the holder exercises their own judgment. Many HOAs now supplement or replace proxy voting with mail-in or electronic secret ballot, which provides a more secure and participatory process for major decisions such as elections and CC&R amendments.
Proxy voting has historically been subject to abuse — board members or their allies collecting proxies to control votes. Some states have tightened proxy rules to prevent manipulation. Switching to secret ballot reduces this risk.
Proxy
A written authorization allowing one person to vote on behalf of another at an HOA meeting.
Ballot
The written or electronic form used by homeowners to cast votes in HOA elections or on specific issues.
Annual Meeting
The yearly membership meeting at which the HOA holds elections and presents community updates.
Quorum
The minimum number of members or directors that must be present for a meeting to conduct valid business.
Majority Vote
A vote in which more than half of those voting (or present) support a motion for it to pass.
LotWize handles proxy vote tracking automatically — along with violations, ARC requests, meeting minutes, and homeowner communications, all in one platform built for self-managed HOAs.
Start 14-Day Free TrialThis page provides general information only — not legal or financial advice. HOA laws vary by state and community. Always consult your governing documents and an HOA attorney for guidance specific to your situation.