Meeting Notice

A meeting notice is the formal written notification that an HOA board meeting or membership meeting will be held — specifying the date, time, location or virtual platform, and in most cases the agenda. State laws and governing documents set the minimum advance notice required — typically 4–10 days for board meetings and 10–30 days for membership meetings. Notice must be delivered in the manner specified by the governing documents (mail, email with consent, posting on community bulletin board). Failure to provide adequate advance notice is a procedural defect that can invalidate decisions made at the meeting. The agenda must be specific enough to inform members of the matters to be discussed so they can decide whether to attend.

Proper notice is one of the most litigated procedural requirements in HOA governance. Actions taken at improperly noticed meetings — including rule adoptions, contract approvals, and elections — can be voided.