Proxy Form

A proxy form is the official document through which a homeowner delegates their meeting attendance and/or voting rights to another person (the proxy holder). The form must identify the owner granting the proxy, the proxy holder, the specific meeting for which it is valid, and — for a directed proxy — how the proxy holder must vote on specific agenda items. The form must be signed and typically submitted before the meeting begins. Most associations have an official proxy form that complies with their state's requirements. Invalid or improperly completed proxies may be rejected by the inspector of elections or meeting chair, affecting quorum counts and vote totals.

An improperly completed proxy form may be invalid, potentially leaving the community without quorum at a critical meeting. Always use the association's official form and follow the instructions exactly.