The contract between the HOA and a professional management company defining services, fees, and responsibilities.
A management agreement is the formal contract that defines the relationship between the HOA board and a professional community management company. It specifies the manager's scope of work (financial reporting, violation enforcement, vendor oversight, meeting support, owner communication), monthly management fee, term length (usually one or two years), performance standards, and termination provisions. The board retains authority for all governance decisions; the manager implements board directives and handles day-to-day administration. Management agreements should be reviewed by the association's attorney before signing — particularly termination clause language and automatic renewal provisions, which can lock the HOA into unwanted contracts.
The management agreement defines what the community is paying for and what recourse it has if the manager underperforms. A strong agreement with clear performance standards and termination rights protects the community's interests.
Vendor Contract
A formal written agreement between the HOA and a service provider or contractor.
RFP
Request for Proposal — a competitive bidding process through which the HOA solicits bids for services or projects.
Board of Directors
The elected governing body responsible for managing the HOA on behalf of all homeowners.
LotWize handles management agreement tracking automatically — along with violations, ARC requests, meeting minutes, and homeowner communications, all in one platform built for self-managed HOAs.
Start 14-Day Free TrialThis page provides general information only — not legal or financial advice. HOA laws vary by state and community. Always consult your governing documents and an HOA attorney for guidance specific to your situation.