The HOA Documents Every Board Must Have (2026 Checklist)
An HOA board that can't produce its governing documents in 24 hours is a liability. Here's the complete list of documents you must maintain, where to store them, and how long to keep them.
HOA fine caps, notice periods, and hearing rights for all 50 states — updated for 2026 including California AB 130. What your board legally can and can't do.
Every year, HOA boards issue thousands of fines that get reversed — not because the homeowner wasn't in violation, but because the board didn't follow the correct process. State law sets the floor for what's required. Your governing documents sit on top of that. Get either one wrong, and you're looking at a voided fine, a legal challenge, or both.
This guide covers the fine authority, notice requirements, and hearing rights that apply in the eight states with the highest HOA density. We've updated it for 2026 to include California's AB 130, which took effect January 1, 2026.
An HOA's right to levy fines comes from two places: your Covenants, Conditions, and Restrictions (CC&Rs) and applicable state statute. The CC&Rs are a contract between the homeowner and the association. State law is a floor — the minimum protections every homeowner gets regardless of what the CC&Rs say.
This creates a hierarchy:
For example, if your CC&Rs say a homeowner gets seven days' notice before a hearing but state law requires 10, you must give 10. The CC&Rs clause is void to the extent it conflicts with the statute.
Practical rule: Before sending any fine notice, check your state's statute directly — not just your management company's template. Templates go stale. Statutes change.
Even without a specific fine cap, most states require at minimum:
If your association does not have a published fine schedule that was properly adopted by the board, you may not have a legal basis to fine at all in many states. This is one of the most common — and most expensive — board errors.
California has long had some of the most homeowner-protective HOA laws in the country, and AB 130 tightened them further.
Key provisions under AB 130:
The $100 cap is per occurrence, per violation type. An association may fine $100 for a parking violation and separately $100 for a landscaping violation arising on the same day — they are distinct violations. However, a single incident cannot be fined multiple times as different violations to circumvent the cap.
What it means for boards: Review your fine schedule before the end of Q1 2026. Any fine exceeding $100 per violation is unenforceable under AB 130 and exposes the association to liability.
Florida separates HOA law (Chapter 720, Florida Statutes) from condominium law (Chapter 718). The fine rules are different.
For HOAs (Chapter 720):
For Condominiums (Chapter 718):
What it means for boards: If you are a condo board and your fines are being approved by the board directly — rather than by a separate fining committee — those fines are likely voidable. This is the single most common procedural error in Florida HOAs.
Texas does not impose a state-level fine cap for most planned communities. Under the Texas Property Code, HOA authority to fine is governed almost entirely by the association's own governing documents.
Key statutory requirements:
What it means for boards: Because Texas doesn't cap fines by statute, your CC&Rs and published fine schedule are your legal foundation. If your schedule says a parking violation is a $50 fine and your board issues a $200 fine, you have a problem — not because of state law, but because of your own contract with homeowners.
Arizona's Planned Communities Act (A.R.S. § 33-1803) and Condominium Act (A.R.S. § 33-1242) require that fines be reasonable and that the association have adopted a schedule of fines before assessing them.
Key requirements:
Colorado's Common Interest Ownership Act (C.R.S. § 38-33.3-302.5) is explicit: no fine may be imposed without first providing the homeowner an opportunity for a hearing.
Key requirements:
What it means for boards: In Colorado, you cannot assess a fine and then offer a hearing as an appeal. The hearing must come first. If your process works the other way around — fine first, then offer a dispute process — you are out of compliance.
Nevada Revised Statutes Chapter 116 provides some of the clearest cure-period language in the country.
Key requirements:
The 30-day cure period is longer than most states. Nevada boards that issue fines after a 10 or 14-day cure are not compliant with state law regardless of what the CC&Rs say.
Georgia's Property Owners' Association Act (O.C.G.A. § 44-3-223) requires associations to give homeowners written notice of a violation and at least 30 days to cure before imposing a fine or taking other enforcement action.
Key requirements:
Georgia is one of the more homeowner-protective states in the Southeast. Boards managing Georgia properties often underestimate the notice requirements because they've seen shorter timelines in other states.
North Carolina's Planned Community Act (N.C.G.S. § 47F-3-107.1) requires that before levying a fine, the association must:
North Carolina does not cap the dollar amount of individual fines by statute, but the published fine schedule and the "reasonableness" standard apply. Courts in NC have voided fines where the notice was insufficient or the hearing opportunity was not genuinely provided.
Fining before having a published schedule. This is the foundational error. Many associations issue fines based on what "seems reasonable" without ever having adopted and distributed a formal fine schedule. In nearly every state, this makes the fines voidable.
Using the wrong notice method. State statutes often specify how notice must be delivered — first-class mail, hand delivery, or email if the homeowner has consented in writing. A notice sent by the wrong method may not start the clock running.
Skipping the hearing. Boards often treat hearings as optional, especially when the violation is obvious. It doesn't matter how clear the violation is — the hearing right is procedural. Skipping it voids the fine.
Fining for the same ongoing violation daily without a cap. Multiple states cap aggregate fines per violation. Check whether your state caps the total, not just the per-day amount.
Failing to update the fine schedule after statutory changes. AB 130 in California is the clearest recent example. Fine schedules adopted before January 1, 2026 that exceed $100 per violation need to be revised.
A defensible fine schedule has four components:
1. Board adoption. The schedule must be formally adopted by the board at a noticed meeting with a recorded vote. This goes in the minutes.
2. Annual distribution. Send the schedule to all members with the annual policy statement (required in California and several other states; best practice everywhere).
3. Graduated structure. Courts and arbitrators look more favorably on fine schedules that escalate gradually — for example, $50 for a first offense, $100 for a second within 12 months, $150 for a third — rather than jumping to maximum fines immediately.
4. Compliance with state caps. Review every line in your schedule against current state law. A fine that exceeds the statutory cap is unenforceable and creates liability.
| State | Notice to Cure | Hearing Required | Dollar Cap | |-------|---------------|-----------------|-----------| | California (AB 130) | 10 days | Yes, before fine | $100/violation | | Florida (HOA) | 14 days | Yes, by fining committee | $100/day, $1,000 aggregate | | Florida (Condo) | 14 days | Yes, by owner committee | $100/day, $1,000 aggregate | | Texas | Governing docs (10–14 days best practice) | Best practice | None (governing docs govern) | | Arizona | Reasonable (10–14 days best practice) | Yes | None (must be reasonable) | | Colorado | 10 days to request hearing | Yes, before fine | None (must be reasonable) | | Nevada | 30 days | Yes, after cure period | Governing docs govern | | Georgia | 30 days | Yes, before final | None stated | | North Carolina | 30 days | Yes | None stated |
Review your fine schedule against your state's current requirements before issuing any fines this year. If you're in California and haven't revised your schedule for AB 130, that should happen before the next violation notice goes out.
A written, properly adopted fine schedule distributed to all homeowners is the single most important document for enforcement credibility and legal defensibility.
AI-powered tools purpose-built for self-managed HOA boards. Violations, dues, meetings, and documents — all in one place.
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